Visitor Management System For Apartments

Safety is always a priority when it comes to buying a house or apartment anywhere. Rather than buying a standalone house or an apartment in a standalone building, people tend to buy houses in a gated community or a colony where safety is taken care of with the help of trained guards and electronic security system. However, the question is, is it enough? When it is about the safety of the residents of the colony the constructor or the management of the society has to take proper steps by installing a visitor management system for apartments.

A reliable security system will offer a comprehensive and effective solution that can take care of the entire apartment keeping track of each visitor that enters the premises along with every material movement in and out of the establishment. Protecting the large premises of the establishment based on human efforts cannot be as effective as technology. Here, let us understand the issues that are associated with traditional, register-based visitor management system:

Traditional registers are usually maintained in paper format with handwritten data. This makes data processing slow and it is hard to find the required data in real-time. Sometimes the visitors to the premises provide fake data such as contact numbers or addresses. In such scenarios, there is no way of verifying the data and checking its authenticity which makes handwritten data useless.

Searching for information is hard in the traditional visitor data management process. One has to go by either date or name and go through thousands of names, taking a lot of time.

If we talk about CCTV camera footage, they stay stored for 7-14 days only. So in case, there is an emergency and the data has to be retrieved urgently, say for criminal case investigation, the manual/traditional source of information is the only option. However, as we have seen above, it is hard to maintain the handwritten data, hard to find the exact data in real-time, and hard to authenticate it too. Hence, again, the handwritten register makes no sense. And does not help the investigation either.Plus, the information noted in the register does not get interfaced with the Apartment Resident.Additionally, when you capture any data and keep it in the open register, it is exposed to many risks and misuses. Data safety is compromised here. This might be one of the reasons why visitors tend to share false information on purpose.A typical gated community has to maintain around 5-30 registers each year. In that, sometimes, security personnel get changed or transferred from one get to another. In such a scenario, it is hard to keep a track of any data.

When one is using a manual visitor management system, it is hard to know who has visited at what time on which day for which purpose to which resident. There is no quick way of auditing the details and keeping track. On the other hand, piles of registers get formed and become no more than scrap. Handing over all this data is also impossible. Ultimately, despite following a process of noting down the details of the visitors, nothing comes to help.