Visitor Management System For Gated Communities
When you are managing a gated community, you must be ready to manage hundreds of people every day. These visitors might be of any type, residents’ family or friends, delivery agents, repairs, etc. No matter what the purpose of the visit is, every visitor must be recorded and tracked. It is important to know the details of the visitor before he/she enters the premises. There has to be a system on which the residents, visitors, and security management can rely completely. A system that can streamline the check-in and check-out process and increase security quotient and operates as much touch-less as possible.
During the present pandemic and post-pandemic world, the importance of contactless and paperless visitor management systems is going to increase a lot. Residents of the gated community will reside and live happily only when they are ensured of safety 24*7. As a security management team, the first step is to build an entry system that limits access to the premises of the community and maintain an up to date visitor data. A visitor management system is used to gather information so that the system can track visitors, manage their access, monitor their movements in real-time.
Our visitor management system for gated communities is easy to deploy and use. No special training or technological knowledge is needed to operate the system. A visitor management system is needed to ensure the safety and security of the premises. Having a robust VMS ensures a positive visitor experience. Easy identity verification, touchless check-in, accurate scanning of identity proof, etc is possible smoothly using VMS.
How A Visitor Management System Operates:
On the arrival of new visitors, their ID is scanned and a unique profile is created
In case of returning and frequent visitors, the VMS reviews their visit history along with the associated groups or tags, if any. For example, if the delivery agent is visiting your gated community frequently, the VMS will show his/her profile will show the visit history, purpose, and tag such as a delivery agent.
Recording each visit
Every visit is recorded in the system, new or frequent and all the data is stored safely on the cloud. This data is easy to access and retreat, especially in case of emergency.
Tracking and monitoring
Using VMS, gated communities can easily know who is entering the property, who is still present within the premises, and who has left. All of this is done with a timestamp to know the extract duration for which they were within the premises on a particular date and time. If any visitor stays within the premises longer than it takes, says for example a delivery boy has not left the premises for an hour, then you know where to track him. Apart from visitors the system also keeps track of the residents and stores all the related data with an appropriate tag. This helps in an easier data retrieving process.
Notifications
As a part of high-end security measures taken using the visitor management system, the system sends notifications to the respective parties via email or SMS once the visitor enters the gates. For example, a delivery agent visits the gate and requests access to the premises saying that he is supposed to deliver the package to a specific apartment. Here, the system will send a notification to the residents of the apartment and ask if they are expecting a delivery, if they say YES, the entry is permitted.
Why Is A Gated Community Visitor Management System Important?
People choose to live in a gated community as they believe that it would be safe and their families will be protected here. When you deploy a comprehensive visitor management system, we ensure the residents of their protection and robust security. Residents live happily and safely as they know that every visitor is being tracked and monitored and hence even if their children are playing away from their sight, within the premises they are safe.
Our VMS is a perfect solution if you are looking for a reliable security system that can offer authentic identity verification, smooth data collection and management, easy tracking of visitors and notifications, touchless check-in and more, then go for our comprehensive and robust VMS.
