Visitor Management System For Government Offices

Authenticity

Most of the government offices still work in traditional ways where they record all the data in a handwritten format in registers. The core issue with this process is that the authenticity of the data is not guaranteed and it can be misused or changed easily. Visitors can provide fake details. Using our advanced visitor management system government organizations can validate and verify visitor’s identity and other details he/she provides such as phone number, address, name, etc.

Easy Tracking & Analysis

The other problem that many government organizations face is lacking a system where the data of visitors can be accessed or tracked or retrieved in real-time as and when needed. Tracing data from those big, bulky registers is almost impossible.

Strong Government organizations need a robust analytical system like ours which offers statistical tools that can collect, store, and analyze data. All the data is available to the user on the dashboard in real-time. Traceability offers the safety of the premises as every visitor can be tracked and subsequent notifications are given to the concerned parties.

No Misuse Of Premises

Visitors entering government organizations may state that they have a purpose of visit, but they may or may not meet any of the staff and simply exploit government resources. People tend to linger in the government offices for hours misusing facilities. This is not safe. Having a robust visitor management software ensures security and scrutinizes every visitor to get the authentic basic data.

Increases Accountability

How can anyone trust an organization if it does not have enough security systems? Government organizations, especially, must be able to track the visitors right from entry to exit to ensure that no unwanted activity takes place. Only then the organization would be considered accountable by the public. In the digital world, and especially post-COVID, one cannot allow much human intervention and has to rely on digital advancement to take care of the tasks.

Using our visitor management system government organizations can keep a check on the premises and have complete control and an eye on who is entering the establishment for how many hours and how frequent is the visit, etc. Organizations can use the analytics feature to understand how my visitors come to meet a particular office/officer, what is the usual purpose, etc. Any unusual or unnecessary activity can be caught immediately

Eliminate Theft And Fraud

Almost every government organization faces these issues. Hence, every data and finances have to be managed efficiently and safely. Tracking visitors is hence important as it clarified who is visiting whom for what purpose at what time on which day. Once the visitors know they are being watched, they act responsibly.

Easy Integration With Access Control

Many government organizations accommodate a few sensitive areas that are protected by higher safety measures and are restricted to common people. However, these are part of the premises and hence vulnerable to the common public in one way or another. Having a security staff is not enough. Our visitor management system is perfect here as it can be integrated easily with other systems with robust access control features.

There are many more ways in which our visitor management system can benefit government organizations. To know more, contact us.